How to calculate vacation pay 1s 8.3 enterprise. Accounting info

If you are working in the 1C program with the configuration Salary and personnel management 8.3, then you probably know the process of calculating and processing vacation pay. If you encounter questions on this topic, use this material. As you know, to register an employee’s leave and other operations related to him, there is a document in the program called "Vacation".

First, let’s create, fill out and calculate the basic annual leave for the required employee.

1. In the program, go to the tab Salary, and press the item Vacations.

2. In the dialog box that opens, using the button Create open new uniform document.

3. Fill in the fields required to process the document: Organization, Employee, Period.

After you have specified the necessary document details, the program will automatically perform the calculation. The following inscription will indicate this:

4. If your calculation does not occur automatically, you need to configure it on the tab Settings, at point Salary calculation. Check the box Perform automatic recalculation of documents when editing them. On this tab you can also familiarize yourself with additional functions and settings.

5. Returning to the document form Vacation. Here you can provide vacation compensation, to do this, check the box next to the line Vacation compensation and indicate the number of days. If necessary, fill in the missing and required fields.

6. In the part of the table with the calculated amounts, you have the opportunity to view them in detail and correct them. To do this, click on the “green pencil” icon next to the required line.

Now let’s try to arrange an employee’s vacation at our own expense.

1 . In the same document you will need to go to the tab Additional holidays, which is located in the tabular part of the document and put a mark in the line Provide additional leave. Then click the button Add and select the one you need from the list provided.

2. On the tab Accrued (details) You can verify that the previously entered data is correct.

3. After all the steps done, press the button Carry out.

4. Now on the top panel click Pay out to immediately create a statement of payment of accrued wages. Then We carry out and close the document.

In the program (3.0), the “Vacation” document is used to accrue and spend vacation.

Using this document, you can draw up and calculate the main annual leave, issue an order using the unified T-6 form, calculate various additional holidays.

In addition, the document allows you to make calculations and accrue wages for the time before the start of vacation, and. Let's look at how to arrange a vacation in 1C ZUP in the form of step-by-step instructions.

Creating, filling out and calculating basic annual leave in 1C ZUP 8.3

We launch the 1C ZUP program and get to the Start page. Go to the “Salary” menu and then to the “Vacation” sub-item:

The Vacations window will open. In this window, click the “Create” button. Thus, we will start creating a new document "Vacation":

For the simplest case of calculation, it is enough to fill in the fields:

• "Organization";
• "Employee";
• calculation period.

Please note that the Vacation checkbox must be selected for period entry to be available.

After filling out these fields, you do not need to click anything, the document will be calculated automatically. But if this mode is disabled in the program settings, the warning “Document not calculated” will be written, and the arrow button (on the right) will be highlighted in yellow, and to calculate (recalculate) you should press it:

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Setting up the document calculation mode is in the 1C 8.3 “Settings” menu, “Payroll calculation” item:

To provide, you must check the appropriate box and enter the number of days of compensation required.

There may be cases when it is required to provide when calculating vacation. This opportunity is configured individually for each employee.

Next are the fields with the calculated amounts. Opposite some amounts there is a “Pencil” symbol. If you click on it, a window will appear with details of the calculation of this amount. For example, let's look at the details of the calculation of average earnings:

In this window you can make adjustments to the calculation. For example, change the calculation period manually.

How to arrange a vacation at your own expense in 1C 8.3

If you need to add additional leaves to 1C (study leave, at your own expense, etc.), go to the bookmark of the same name. Click the “Add” button and select the right type holidays:

You can add some additional holidays.

Calculation of charges in 1C

On the “Accrued (detailed)” tab, accruals are calculated based on previously entered data:

End of accrual of vacation pay and payment in 1C ZUP

In 1C Accounting 8.3, payroll is not a very complicated operation, since the functionality is designed for simple salary and personnel accounting. And yet, especially for beginners, questions often arise, including regarding the calculation of vacation pay.

In our article we will tell you how to calculate vacation pay in 1C 8.3 Accounting step by step in 2018-2019. You will learn:

• where in 1 C 8 3 Accounting create a vacation order;
• how to calculate vacation pay in 1C 8.3 Accounting;
• how to calculate and pay vacation pay;
• where to find the vacation schedule in 1C 8.3 Accounting.

On 05/21/2018, according to the vacation schedule, an order was issued by the Organization to grant leave to Elena Viktorovna Avdeeva for the period from 06/07/2018 to 06/17/2018 for a period of 10 calendar days.

On June 4, 2018, the accountant calculated and paid vacation pay to the employee.

07/02/2018 (postponed from 06/30/2018) personal income tax was paid on vacation pay to Avdeeva E.V.

Step-by-step instructions for creating an example.

Date	Debit	Credit	Accounting amount	Amount NU		Operation name	Documents (reports) in 1C
				Dt	CT
June 04			13 083	13 083	13 083	Accrual of vacation pay	Vacation
			1 701	1 701		Withholding personal income tax
			11 382	11 382		Vacation pay	Debiting from current account - Transfer of wages according to statements
July 02			1 701			Payment of personal income tax to the budget	Debiting from current account - Paying tax

How to calculate vacation pay in 1C 8.3 Accounting step by step

Vacation is accrued based on the employee’s application or the vacation schedule approved annually by the organization two weeks before the end of December (Article 123 of the Labor Code of the Russian Federation).

Where can I find the vacation schedule in 1C 8.3 Accounting? Unfortunately, this program does not provide it. Therefore, a specialist involved in creating a schedule can use a table in Ecxel format. The form of the schedule is approved in the accounting policy of the organization. As a sample, you can take form T-7, approved by Resolution of the State Statistics Committee of the Russian Federation dated January 5, 2004 N 1.

The employee must be notified two weeks before the vacation. For this purpose, a notification is issued in any form, for example, this Notification, mandatory requisite which is the signature of the future vacationer (Article 123 of the Labor Code of the Russian Federation).

The calculation of vacation pay in 1C 8.3 Accounting is carried out no later than 3 calendar days before the start of the vacation (Article 136 of the Labor Code of the Russian Federation). The Labor Inspectorate believes that this should be 3 full calendar days (Decision of the Perm Regional Court dated January 23, 2018 N 21-46/2018).

Automatic vacation accrual settings

To make the document available for work, check the settings in the program by going to the section:

• Salary and HR – Directories and settings – Salary settings;
• Directories – Salaries and personnel – Salary settings.

In the General Settings section:

• field Payroll and personnel records are maintained install:
  • switch In this program .

In the section Salary calculation check the box:

• field Keep records of sick leave, vacations and executive documents .

Vacation accrual

Accrue vacation in 1C 8.3 Accounting with a document Vacation. The document is in the section Salary and personnel – Salary – All accruals – Create button – Vacation.

In the document please indicate:

• Employee- an employee who is granted paid leave;
• Vacation from _ to - vacation period.

• vacation schedule;
• employee statement.

In the field For work from_to - the period of work for which the employee is granted leave. When you enter a vacation period, the amount of vacation pay and personal income tax will be calculated automatically.

• Accrued- accrued amount of vacation pay.

Earnings And Days worked can be adjusted in the table. The amount of vacation pay will be automatically recalculated.

Follow the link Personal income tax in the document Vacation the form opens Personal income tax, where the tax on the amount of vacation pay will be shown, calculated taking into account income from the beginning of the current tax period.

Postings according to the document

The document generates transactions:

• Dt Kt - accrual annual leave.
• Dt Kt - personal income tax calculation from vacation pay.

Vacation order in 1C 8.3 Accounting

A vacation order is issued after the employee has confirmed that he has been notified of the upcoming vacation, and you have made sure that the vacation will not be postponed.

The vacation schedule is mandatory for both the employer and the employee (Article 123 of the Labor Code of the Russian Federation). The parties may agree to postpone the vacation.

If the employee was not notified 2 weeks in advance about the upcoming vacation or the vacation pay was not paid on time, he has the right to demand its postponement (Article 124 of the Labor Code of the Russian Federation).

The order form must be approved accounting policy. You can use the form proposed by 1C - form T-6 (Resolution of the State Statistics Committee of the Russian Federation dated January 5, 2004 N 1).

Print the vacation order in 1C using the button Seal – Order on granting leave (T-6) document Vacation .

Payment of vacation pay to a bank card

Statement to the bank

Generate a document Statement to the bank type of operation By salary project in section Salaries and personnel - Salaries - Statements to the bank - Statements - According to the salary project.

In the document please indicate:

• Type of payment -Salary, since the vacation is calculated and accrued, it is not an advance;
• Month- month of vacation accrual;
• Salary project - select the salary project specified in the directory Salary projects .

By button Fill in is being formed tabular section with data for payment at the end of the specified month:

• To be paid- accrued amount for vacation minus personal income tax;
• Personal account number - personal account number within the framework of the salary project.

The document does not generate postings.

Documentation

When transferring payments to employees under a salary project, it is necessary, along with the payment order, to submit to the bank a list of employees indicating their personal accounts and payment amounts.

1C uses a printed form List of salaries transferred to the bank, which can be printed using the button List of transfers document Statement to the bank .

Vacation pay

When the bank statement about the transfer of funds arrives from the bank, fill out the document Debiting from current account type of operation Transfer of wages according to statements by button Pay the statement at the bottom of the document form Statement to the bank .

In today's article we will tell you about the long-awaited and very useful documents payroll accounting, which recently appeared in the accounting program. To be more specific, then we'll talk about the documents “Vacation” and “ Sick leave" They appeared in the program last year, simultaneously with the release of “3.0.35”. However, we immediately note that only those enterprises that employ less than 60 people have this opportunity. But for small organizations that have not purchased the basic version of the accounting program, which costs 2,550 rubles, this is a very useful update. For many, in the case of accrual of sick leave and vacation, this will greatly simplify life.

How to set up the calculation of vacation and sick pay in the 1C accounting program

In order for it to be possible to enter a document called “Vacation” in 1C, you need to open “ Accounting policy" program, which is located in the "Main" section of the main menu. And after that, on the “Salaries and Personnel” tab, check the “Keep records of sick leave, vacations and executive documents” of employees. This is where everything is contained current restrictions regarding the use of these documents. This is the point that we talked about at the beginning of the material: available if information base There are no enterprises with more than 60 employees.

"1C" version "3.0": document "Vacation"

To enter a document called “Vacation”, first you need to go to the section of the main menu named “Salaries and Personnel”, and then open the journal called “All accruals”. If you create a new document, you will be able to select required document called "Vacation".

If we talk about the above-mentioned “Vacation” document, it is quite simple and you should not have any problems in your work. You need to select the month of accrual, the employee of the enterprise and indicate the period of the vacation itself. As for the period in the field called “Provided for the period of work from... to...”, in the latter you need to mark the working year for which the employee is granted leave. Do not forget that the first working year of each worker in an organization begins from the date of his hiring and lasts exactly a calendar year. Exceptions, for example, may be vacation days taken by the employee at his own expense. IN in this case this time falls outside of this period, and the calendar year, accordingly, continues. During this calendar year the employee has the right to leave for 28 calendar days.

Let's assume that an employee of the company was hired on January 1, 2014. Therefore, in the required field, you need to enter the period from January 1, 2014 to December 31 of the same year. When you enter all the information, the accrual amount and average earnings are calculated automatically.

It may happen that your database for calculating vacation pay will not have enough information about the employee’s earnings. For example, the database began to be maintained on January 1, 2014, and vacation is calculated in December. As, by the way, in the example we offer. It turns out that the calculation base should include wages employee for December 2013. This information is not in the database, so you need to enter all the data manually. This operation is performed using a window that opens when you press the key called “Change”.

In addition to the amount, you also need to enter the number of calendar days. Do not forget to take into account the peculiarity of calculating calendar days in a month that the employee did not fully work.

In the document called “Vacation” there is 1 more tab called “Accrual”. Using the latter, accruals are generated with the calculated period and amount by type of accrual with the name “Primary vacation”. If necessary, you can change the amount here. However, the developers do not recommend doing this. It is better to make sure that the required amount is calculated automatically. We also advise you to pay attention to the fact that personal income tax is not calculated here; it will be taken into account in the document called “Payroll”.

In the example we offer, the employee has the right to a salary that is calculated in proportion to 3 days worked from December 1 to December 3. The accounting program will do this in a document called “Payroll” during the final calculation. The salary should be recalculated automatically. This is an innovation; previously there was no such opportunity in 1C.

Pay attention to the composition of the bookmarks in this document. The first of the tabs contains summary information on the basic accruals of an employee of the enterprise (in particular, vacation pay), as well as data regarding accrued contributions and withheld personal income tax. Users of the accounting program note that this innovation is a clear and convenient solution for developers.

"1C BUKH" version "3.0": calculation of sick leave

Another document that we will talk about in this article is the “Sick Leave”. It was also not previously included in this configuration, and as a result, some difficulties arose with the calculations. You can find this document in the document log called “All accruals” in the main menu section named “Salaries and Personnel”. In the document, as always, you need to select an employee of the organization and the accrual month. And then enter the following data:

Number of certificate of incapacity for work;

Indicate whether this document will be a continuation of another sick leave (in this case, it is advisable to select the primary document);

Cause of disability - we emphasize that with the help of this document you can calculate not only standard cases of disability, but also many other situations. For example, “Maternity leave”. If you look from practical side, then in the calculation of regular sick leave and “Maternity Leave” in the accounting program there is absolutely no difference. Therefore, as part of a regular sick leave, let’s look at the document called “Sick Leave”;

Dismissal of an employee from work from... to... - period of incapacity for work;

Reduce benefits for violating the regime - you need to indicate whether such a fact occurred, which is officially reflected in the certificate of incapacity for work;

The percentage of payment is entered depending on the length of service of the employee of the enterprise. Our accounting program "1C BUKH" does not yet support recording of length of service, so this data must be entered manually;

Accrued - based on the employee’s earnings and entered information, the program calculates it automatically.

Please note that the average salary of an employee in our example is very small, calculated from the minimum wage. This is explained by the fact that the database does not contain information about the earnings of this worker, who was registered for work in November 2014. The fact is that the accounting program does not provide a document for entering such data. Therefore, in this case, using the “Change” button, the user will have to enter this information manually.

By the way, in this window there is a convenient key that looks like a sign. When you click on it, a transcript of the calculated average earnings of an employee of the organization opens. After entering the information, click “OK” and the document should recalculate.

And now we will tell you how to do it so that you don’t have to enter this data every time. If an employee again needs to create a document called “Sick Leave,” then this document must be entered by copying: copy the previous document, which already contains information about earnings. You just need to know the month of accrual and period.

In addition, the document contains 2 more bookmarks. In the section called "Advanced" you will see the benefit limit setting. If you select a benefit, this parameter is set automatically. There is also the opportunity to choose a benefit, if, of course, the employee has one. On the tab called “Accruals” only accruals are generated. And the entire sick leave is divided into 2 types of accrual: “Sick leave” and “Sick leave at the expense of the employer” (for the first three days).

Except sick leave worker The enterprise must also receive a salary calculated in accordance with the number of days worked. The accounting program will carry out these calculations automatically, if you fill out a document named “Payroll”.